Is your commercial office operating at the speed and efficiency your staff and clients require?
If you’d like to provide the best service possible for everyone involved, implementing smart office functions throughout your office space or building can make employees happier, which in turn means your clients will also be more satisfied.
But you may ask, what will upgrading my office cost? If you’re worried about the upfront investment in smart technology, take it slow by starting with one or more of these easy smart upgrades with an immediate payoff.
Give employees a chance to block out glare-causing sunlight while still being able to enjoy the view if they want. Motorized window coverings that adjust to your desired specifications automatically can also drop your overall energy costs while increasing your building’s energy efficiency.
While task and desk-specific lighting can be helpful to localize focus, wouldn’t it be nice if employees could quickly change their own lighting with a touch of a button? Your conference rooms, huddle spaces, and other communal areas will also benefit from smart lighting that gives employees control.
Having a gatekeeper responsible for scheduling room usage and meeting space or using a paper-based system can leave plenty of room for errors. With a smart scheduling system, your employees can book rooms and other areas via an app, so there is less confusion and delay.
You don’t want employees fumbling to set up a video screen during an important meeting, so use smart technology that can help them access data seamlessly through cloud-based integration. You can even make it easy for employees to change music or audio volume so that focus isn’t drawn from the important stuff: the work you do.
About the Author
Experience Audio Video has been serving Orange County and Area since 1999 for residential and commercial audio and video installation services. 5 Star Yelp Ratings, Thousands of Referrals, there is not a better choice than Brian Chappell and the Experience Audio Video Team. One phone call and you will know right away the difference in working with Experience Audio Video vs others in the area. Contact us now at 714-744-4455 or firstname.lastname@example.org for a Free Consultation.
Having one or more huddle spaces in your commercial office is a great way to allow employees to collaborate and communicate in settings less formal than conference rooms, and less distracting than offices.
An ideal huddle space has room for several people to sit comfortable, enough desk space that people can write and/or setup laptops, and an audio/video distribution setup so that ideas can easily be shared with the group.
But as with any commercial office technology, you can’t expect a seamless system to work without some help. These audio visual solutions are ideal for coordinating huddle spaces in your office.
Reserve Spaces Remotely
One of your employees received an email on the way to work regarding an unexpected change that requires the team to meet immediately. Rather than waiting to get onsite, a scheduling app will allow your staff to reserve a room whenever they need to, and from anywhere. As a bonus, that employee could share their huddle room reservation with the rest of the team simultaneously, saving lots of time in the process.
Rather than fumbling with light switches, monitors, or sound when you’re in a huddle room, what if they could be preprogrammed with your settings beforehand? Allow staff to set desired room temperature, music, and lighting to increase their efficiency.
When your commercial office employees are strategizing over an issue together, give them a space to work out ideas where everyone can see them. A smart whiteboard can help everyone keep track of what gets written down, and large display screens can help employees share digital assets.
Experience Audio Video has been serving Orange County and Area since 1999 for residential and commercial audio and video installation services. 5 Star Yelp Ratings, Thousands of Referrals, there is not a better choice than Brian Chappell and the Experience Audio Video Team. One phone call and you will know right away the difference in working with Experience Audio Video vs. others in the area. Contact us now at 714-744-4455 or email@example.com for a Free Consultation.
A conference room is one of the essential elements in an efficient workspace. It becomes a hub for gathering employees to share relevant information, and is necessary for confidentiality purposes and privacy needs, both internal and external.
But when your commercial office’s conference room isn’t ready to perform to the standards you require, it’s time to think about where you can improve.
If your conference room is ready for an upgrade, these are some ideal areas to start. You’ll boost collaboration and efficiency, and your team and clients will always feel prepared to go.
Chances are you have an off-site employee or contractor you’re working with at any given time. When that person isn’t in the office, how do you make sure the whole team can communicate and collaborate? Make sure your room is equipped with a viewable screen, speakers and microphones, and other necessary resources to make remote meetings more comfortable for everyone.
But it’s crucial that you can see the people you are working with if you hope to increase efficiency in the office. You’ll have a choice between flat screen displays or projectors, and ultimately your decision will depend on your budget, layout, and needs. A TV display screen can get more expensive the bigger it is, so is often best suited for smaller conference rooms. While a projector may be more cost-effective, if your conference room has windows, you run the risk of sunlight washing out your display.
Your audio equipment should also be designed to cut down on outside sound or ambient noise. It’s important that both ends can hear and speak to each other clearly, or you run the risk of mistakes or errors. For bigger rooms, locate multiple speakers close enough to seating areas as comfortable possible.
The new year has come, which means it’s time to get your commercial office back in business. But when you look around, do you see employees who look like they are up to that task?
Boosting morale and efficiency after the holidays can be tough; people have been traveling, partying, celebrating, and generally not thinking about getting work done. That transition back can make things even worse if your facility isn’t designed to encourage and support everyone getting back to work.
How can you help ease your employees back into work while making sure that your clients are getting the attention they need? Try some of these easy upgrades to your commercial space to get your staff back into the swing of things.