How often do you make upgrades to your commercial office’s boardroom? Like many companies, it’s not usually until something breaks, or someone makes a comment that they take a good look at what high-level clients, board members, and other VIPs see.
If it’s been a few years, there’s a good chance that upgrading your boardroom will give you access to new technology that allows for even greater connectivity with people onsite and around the world. Not only will this help keep your VIPs happy, but you’ll also be able to see results in terms of efficiency and returns.
Think of it this way: a board meeting could potentially last for a couple of hours. Are you focused on what is being said at every moment? Not if you can’t hear the speaker or see the content being displayed. If you want to maintain the attention of the meeting participants, you have to provide a functioning and seamless A/V experience.
You Have To Welcome Their Devices
Nowadays it’s fairly common that meeting participants from inside the office and outside bring along their own devices, but there is no guarantee that everyone will be the same make and model. That’s why it’s essential to have a variety of connection and charger styles to ensure that no matter what they are using, participants can connect to the meeting.
You Have To Keep Things Simple
It’s likely that at least some of your board members are not technologically savvy, and therefore it makes it even more important that they can use devices they are familiar with. But you also don’t want them to have to jump through hoops to install programs or update components, so make it as easy as logging on and plugging in to get them connected.
You Need Good Display Screens
Imagine a scenario where you need to show a quick demo to the room, but your 15” laptop is the only screen available. Trying to make everyone crowd around means that no one will receive the full impact of your presentation, and a simple TV display screen could have solved this problem immediately.
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What office manager or facilities director isn’t looking to cut down on utility bills? No matter the size of your commercial office, lights have to be on, computers and phones plugged in, and everything from fridges to air conditioning may stay on around the clock.
So why not cut out some of those costs while also making your life easier?
With a controlled lighting system, you no longer have to worry about what lights are on, or if anyone is using them. And automating your lighting won’t only save on your utility bills, it will also help you make your space more environmentally-friendly. How will this system help improve your commercial space?
Take Advantage of Incentives
On the simplest level, you’ll use less electricity with a controlled lighting system. You’ll be able to set timers to turn lights off at the end of the day, turn them on in the morning, and with automatic lighting, you can make sure empty offices aren't eating up your power.
The even better news? The government wants to give you money back for making these changes. There are a number of incentives offered to commercial buildings willing to make eco-friendly upgrades.
When you have a controlled lighting system, you can access it from anywhere, meaning you never have to worry about something being left on all weekend.
Even Better Security
To help keep your office secure, install motion sensors indoors and out near vulnerable points of ingress. You won’t have to worry about replacing these lights often since they’ll have minimal use, but you’ll also know if someone is where they shouldn’t be.
No matter your industry, there are easy changes that you can make around the office that these days, are becoming expected.
And the most straightforward change you can make that has the most significant impact? Installing an A/V system that allows clients, employees, and guests to navigate and enjoy the experience at your commercial office.
With TV and video distribution, you’re opening up a visual world to draw in and assist everyone who visits your office, and there are almost endless benefits
Use Digital Signage For Navigation
Commercial offices benefit from helping clients easily navigate a space from the moment they walk in. Guests will enter the office less stressed and will feel as though you offer comprehensive care to everyone who comes in. Signage can point the way to check-in, restrooms, and other important places to know.
Make Waiting Areas More Comfortable
No one likes to sit and wait for a meeting, so the more comfortable you make your waiting room, the happier everyone will be. By streaming TV or related video, everyone will have something to occupy their time with.
Boost Conference Rooms Efficiency
When you can speak directly and clearly to clients and colleagues around the world, you’re sharing information faster, and everything runs more efficiently. A well-installed A/V distribution system is necessary for any modern conference room.
Keep Your Facility Neater
Imagine if every TV screen in your facility needed a cable box or other wired device to play video — your space could quickly look like a mess. Instead, video distribution allows everything to come from one control hub, which can be hidden away cleanly and away from client-facing areas.
Gone are the days when every meeting held at your commercial office needed to be in a conference room. Now, more and more companies are coming up with intimate spaces designed to help employees collaborate.
These “huddle spaces” are an ideal way to let various team members get together in a communal space quickly, and will free up your conference room for larger meetings. But what does it take to make your huddle spaces ready to increase your commercial office’s efficiency?
Make It Easy to Connect
Employees shouldn’t need to spend time figuring out how to connect their devices to Wi-Fi or how to turn on display screens. Everything in your huddle room should be intuitive and easy for staff to connect to immediately.
Make Them Pleasant to Be In
You want employees to make use of huddle rooms as a space that helps inspire creativity and collaboration, which means you want them to be as aesthetically pleasing as possible. Just some simple paint or pops of color on chairs and other furniture can make a significant impact.
Make Them Audio-Visual Powerhouses
The AV technology in your huddle space will be one of the most essential features you need to consider. Video conferencing is a must so that staff can communicate with remote clients or employees. You’ll need a large display screen, a good microphone, and good-quality speakers to ensure that communication is efficient and effective.
Make Them Simple to Access
The beauty of a huddle space is that employees can typically access it much easier than they could a conference room. When you have a digital scheduling system for your huddle spaces, employees can sign up ahead of time to book the room, and all other staff will see that it is in use for the given time period.