conference room

Virtual Meetings from Your Conference Room

One thing that changed after the pandemic was an increased desire for workers to work remotely. While some moved farther from their workplaces during stay-at-home orders, others found a better work-life balance that allowed them to be better employees. Many offices today offer hybrid options that allow at least some remote working. In fact, virtual meetings have increased in usesince the return to offices. Therefore, you may need to up your conference room technology to adapt to meeting with remote workers from the office.

What Your Conference Room Needs for Virtual Meetings

If you have some of your employees in the office and others out of the office, your conference room meetings will look very different. Instead of having everyone physically in attendance, some will log in remotely to virtual meetings with the in-person attendees. You need to accommodate everyone in the meeting by upgrading your conference space’s technology.

Improve Screens

Whether you have a screen and projector or a touch-screen monitor, you may need to upgrade your technology to the clearest option available. Crystal-clear displays make remote participants feel like they’re right in the conference room.

With clearer, larger screens, participants won’t have to squint at their laptops to see something presented during the meeting. Everyone can see it clearly on the conference screen and use their laptops or tablets for note-taking or other uses.

Better Audio

Don’t let cracking, squealing, or muffled speakers and low-quality microphones ruin your meetings. Upgrade to the latest in quality sound speakers and mics to give everyone the chance to hear in-person and remote participants perfectly. You’ll save time and make your business look more professional when you have quality audio in your remote meetings.

Lighting Controls

Since most people in the room will be using their computers or tablets to take notes while interacting with a screen that shows the current speaker, you will need adaptable lighting controls. With settings that allow you to turn down lights for virtual meeting participation at the touch of a button, you’ll reduce the time you need to get your meetings started.

Connect with Experience Audio Video Inc. to Upgrade Your Conference Room for Remote Meetings

The future of remote meetings is clear. You need to prepare your office’s conference to optimize it for hybrid meetings that include both remote and in-person attendees. Get started with the highest quality AV equipment and more by contacting Experience Audio Video Inc.




meeting rooms

Why Your Meeting Rooms Need Microphones and Cameras

As good as laptop technology is, the cameras, speakers, and microphones natively installed on these computers leave a lot to be desired. In fact, many people who create professional-grade videos opt for separate microphones and cameras to capture better audio and video quality. Do the same in your meeting rooms to enhance your company’s professionalism, reduce wear on company-owned laptops, and improve meeting participants’ ability to hear and see everything.

Boost Professionalism

Poor audio and video during meetings present negative impressions of your company. You should always put your best impression forward, especially when conducting remote meetings with clients. To do so, you should ensure that every meeting participant uses a microphone to capture the clearest audio and cameras for crystal-clear images.

Laptop computers typically don’t have professional-caliber microphones. So, you should encourage your employees to use standalone microphones when participating in conferences in your meeting rooms. These better microphones will also help everyone to hear better without crackling, popping, or other sound problems inherent with lower-quality mics.

Reduce Laptop Wear

Laptops that use online meeting software to connect with remote meeting participants may put their computers under undue strain, especially if they have to use other programs during the meeting. For workers with company laptops, the extra stress on their laptops could become more strain on your IT department that has to address the problems.

Let workers use other programs on their laptops without connecting remotely to a meeting through their computers. In the meeting spaces with separate mics and cameras, they can interact with the meeting and remote participants while minimizing memory use on their laptops.

Improve Meeting Participants’ Ability to See and Hear

Lastly, everyone in meetings deserves to fully participate. To do so, they need to hear and see everything clearly. Laptop audio tends to not be very good, with low volume and quality. Using professional microphones in the meeting and high-quality speakers in the meeting room gives everyone a better experience of the connected conference. Let experts set up and install your audio and video conference room equipment to maximize the benefits you get from the professional-grade gear.

Have Commercial-Grade Audio and Video Equipment Installed in Your Meeting Rooms

In Southern California, contact our commercial installation services at Experience Audio Video Inc. for top-quality audio and video equipment for your meeting rooms. We have served the area for years, providing brand-name, commercial-quality equipment and installation in meeting rooms and other commercial spaces. Let us know how you want to upgrade your company’s conference rooms, and we’ll show you how we can help.




huddle spaces

Trends in Offices: Huddle Spaces for Collaboration

Modern offices may have open spaces for impromptu collaboration with others, but some types of meetings require privacy for discussing proprietary topics or to allow for better concentration. Enter huddle spaces or private enclaves, one of the newest trends for post-pandemic offices.

What Are Huddle Spaces?

As offices bring people back after pandemic remote working, some places are allowing hybrid work with employees allowed to work remotely. Other offices are bringing a homey atmosphere into the office, adding couches, warmer colors, and leisure spaces. Part of the changing office layout is turning large conference rooms into smaller private enclaves or huddle spaces.

Huddle spaces, or private enclaves, have just enough space for very small groups of half a dozen people to discuss ideas. These tiny areas are still comfortable for sitting and have technology connections for laptops.

The smaller spaces for meetings show that not everyone participating has to be in the room. With remote working increasing in popularity in offices around the country, smaller private enclaves for in-office and remote workers to meet will also increase in use. 

Better Connectivity for Video Participation

Within huddle spaces, improvements to connections may include adding ethernet cables and ports for hardwire connections that are more stable and secure than wifi. Additionally, these spaces may have separate microphones and cameras for capturing audio and video outside of individual participants’ laptops. Using separate equipment frees memory on the laptops to allow the participants to use them for taking notes or interacting with programs.

Getting professional installation of these audio and video connections will help to make these spaces more productive.

Collaboration Spaces for the Future

The future of office work will include open office design plans that have smaller spaces for workers to connect in groups. Smaller huddle spaces will still have to be just as technologically advanced as larger conference rooms due to the demands of remote video conferencing.

Create Huddle Spaces to Boost Productivity in Your Office

Whether you have a traditional or hybrid office, you should consider integrating smaller, private huddle spaces throughout for group collaboration. These rooms take up less space, allowing for employees to have more creature comforts in other parts of the office. To get the technological side of the private enclaves installed, contact our commercial side at Experience Audio Video Inc.



lighting controls

How to Cut Utility Costs with Lighting Controls in Your Office

Reducing lighting in your office makes a major difference in overall operating costs for the building, and your rent or utility bills. Up to 19% of the cost of operating an office building goes toward electricity, and of the electricity costs, up to 35% goes toward outdoor and indoor lighting. With lighting controls, you take charge over how much you spend. You’ll gain savings on your bills and improvements in worker comfort.

Lighting Controls Eliminate Wasteful Forgetfulness

By installing lighting controls on your office lights, you can set the system turn off lights after business hours. With these controls, you don’t need to rely on employees or others who may forget to turn off the lights when they leave. In fact, with some lighting control options, you can turn them on or off remotely from an app.

Lighting Controls Save Money

Changing the type of lighting and how you control it can return major savings to you. First, you should consider upgrading from fluorescent lights to LED lights. Though the latter cost more, they last much longer and use much less energy. Additionally, consider installing occupancy sensors to turn off lights when rooms are empty or use lighting controls based on schedules to shut off lights automatically. With these changes, you could see a 50% to 70% savings on lighting costs. Even if you only add wireless control to your lights, you can still render major savings on electricity.

Better Lighting Improves Comfort for Workers

In meetings, workers need lower lighting levels to see screens or their laptops. Lighting controls let you change the brightness in a conference room at the touch of a button. You make your meeting participants more comfortable and don’t waste time adjusting the lighting before getting a meeting started.

Make Your Office More Efficient with Lighting Controls from Experience Audio Video Inc.

At Experience Audio Video Inc., we specialize in all types of automation, not just audio and video. We can install the lighting control you need to take charge of how much you spend on lighting your office. Contact us now to get started on your customized controls for your building’s lighting systems.