Find out ways to get meeting participants to pay more attention. Use some tried-and-true methods for getting their focus back to your topic at hand. These tips can help you to make your presentations more effective and memorable.
First, make sure that you have audio and video systems in your conference room that work. Technical issues create delays during which meeting participants can have their focus languish. For instance, trouble getting the video working could result in participants picking up their phones and not returning their focus to the meeting after you correct the problem. Therefore, by preventing issues in the first place, you can allow meetings to seamlessly start on time and without problems to reduce focus loss.
Another way to keep meeting participants engaged is through requesting their input. When doing so, be careful because there are some people who might become ramblers or side conversationalists when they provide meeting input.
These types of people are willing to engage in the meeting. However, when they do, they often derail the topic into personal anecdotes or ramble onto various unrelated topics. Allow these individuals to speak for a short while. However, once you notice they begin to deviate from the topic at hand, respectfully stop them and redirect their focus to the meeting. Don’t forget to thank them for their input. Even though they may go off-topic, their original points may provide you with valuable insights.
During meetings, don’t let anyone speak for more than five minutes. This rule includes speakers and participants. Talking for blocks of time longer than this results in participants starting to zone out.
To break up the meeting time, consider breakout sessions, questions, or other participant input. These ensure that meeting participants remain actively engaged in the meeting instead of just sitting in the room.
Audio and video quality are essential to helping meeting participants to stay focused. Start with these basics by contacting our professionals at Experience Audio Video Inc. for more information on upgrading your conference room.
Town halls and company-wide discussions are great for everyone in your organization to get together at the same time. During the meeting everyone can share important business updates, strategy decisions, big customer wins and progress toward goals.
But with COVID-19 more employees are working remotely, and it may seem impossible to get all of your staff together in the same place. With video conferencing it makes it relatively easy to host and run virtual meetings. Additionally, virtual meetings give you the ability to easily share content and interact with the audience in a new way. Until offices are able to reopen in the United States, virtual meetings are more important than ever.
Some research has shown that employees disengage at work when they don’t feel needed or if they don’t connect with the organization. Productive virtual meetings allow employees to hear directly from leaders to understand better how their roles contribute to the success of the company.
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