conference room

Virtual Meetings from Your Conference Room

One thing that changed after the pandemic was an increased desire for workers to work remotely. While some moved farther from their workplaces during stay-at-home orders, others found a better work-life balance that allowed them to be better employees. Many offices today offer hybrid options that allow at least some remote working. In fact, virtual meetings have increased in usesince the return to offices. Therefore, you may need to up your conference room technology to adapt to meeting with remote workers from the office.

What Your Conference Room Needs for Virtual Meetings

If you have some of your employees in the office and others out of the office, your conference room meetings will look very different. Instead of having everyone physically in attendance, some will log in remotely to virtual meetings with the in-person attendees. You need to accommodate everyone in the meeting by upgrading your conference space’s technology.

Improve Screens

Whether you have a screen and projector or a touch-screen monitor, you may need to upgrade your technology to the clearest option available. Crystal-clear displays make remote participants feel like they’re right in the conference room.

With clearer, larger screens, participants won’t have to squint at their laptops to see something presented during the meeting. Everyone can see it clearly on the conference screen and use their laptops or tablets for note-taking or other uses.

Better Audio

Don’t let cracking, squealing, or muffled speakers and low-quality microphones ruin your meetings. Upgrade to the latest in quality sound speakers and mics to give everyone the chance to hear in-person and remote participants perfectly. You’ll save time and make your business look more professional when you have quality audio in your remote meetings.

Lighting Controls

Since most people in the room will be using their computers or tablets to take notes while interacting with a screen that shows the current speaker, you will need adaptable lighting controls. With settings that allow you to turn down lights for virtual meeting participation at the touch of a button, you’ll reduce the time you need to get your meetings started.

Connect with Experience Audio Video Inc. to Upgrade Your Conference Room for Remote Meetings

The future of remote meetings is clear. You need to prepare your office’s conference to optimize it for hybrid meetings that include both remote and in-person attendees. Get started with the highest quality AV equipment and more by contacting Experience Audio Video Inc.




meeting participants

Redirection Tips to Improve Meeting Participants’ Attention

Find out ways to get meeting participants to pay more attention. Use some tried-and-true methods for getting their focus back to your topic at hand. These tips can help you to make your presentations more effective and memorable.

Upgrade to High-Quality Audio and Video for Your Conferences

First, make sure that you have audio and video systems in your conference room that work. Technical issues create delays during which meeting participants can have their focus languish. For instance, trouble getting the video working could result in participants picking up their phones and not returning their focus to the meeting after you correct the problem. Therefore, by preventing issues in the first place, you can allow meetings to seamlessly start on time and without problems to reduce focus loss.

Ask for Input from Meeting Participants

Another way to keep meeting participants engaged is through requesting their input. When doing so, be careful because there are some people who might become ramblers or side conversationalists when they provide meeting input.

These types of people are willing to engage in the meeting. However, when they do, they often derail the topic into personal anecdotes or ramble onto various unrelated topics. Allow these individuals to speak for a short while. However, once you notice they begin to deviate from the topic at hand, respectfully stop them and redirect their focus to the meeting. Don’t forget to thank them for their input. Even though they may go off-topic, their original points may provide you with valuable insights.

Don’t Let Any One Speaker Talk for More than Five Minutes

During meetings, don’t let anyone speak for more than five minutes. This rule includes speakers and participants. Talking for blocks of time longer than this results in participants starting to zone out.

To break up the meeting time, consider breakout sessions, questions, or other participant input. These ensure that meeting participants remain actively engaged in the meeting instead of just sitting in the room.

Get Help with Upgrading Your Conference Room A/V Equipment to Improve Meet Participants’ Experience and Attention

Audio and video quality are essential to helping meeting participants to stay focused. Start with these basics by contacting our professionals at Experience Audio Video Inc. for more information on upgrading your conference room.




Run a Better Meeting

Town halls and company-wide discussions are great for everyone in your organization to get together at the same time. During the meeting everyone can share important business updates, strategy decisions, big customer wins and progress toward goals. 

But with COVID-19 more employees are working remotely, and it may seem impossible to get all of your staff together in the same place. With video conferencing it makes it relatively easy to host and run virtual meetings. Additionally, virtual meetings give you the ability to easily share content and interact with the audience in a new way. Until offices are able to reopen in the United States, virtual meetings are more important than ever. 


Some research has shown that employees disengage at work when they don’t feel needed or if they don’t connect with the organization. Productive virtual meetings allow employees to hear directly from leaders to understand better how their roles contribute to the success of the company.

  1. Celebrate the winners – Whether a shout-out from a colleague, a quarterly reward, or an acknowledgement for exhibiting company values. Employee recognition is an effective way to engage employees and reinforce that every person’s contributions are valued and appreciated. 
  2. Kick off a two-way conversation with ice breakers – Because these meetings are more extensive, typically, you should find an efficient way to allow participation during the session. Consider sending out the meeting agenda ahead of time so people come to the meeting prepared, do a quick icebreaker at the beginning to set the mood, and then conduct quick polls to get feedback.
  3. Check your tech – One of the quickest ways to ruin a virtual meeting is to have technical difficulties or not know how to use some of the features. Before you start the meeting, make sure that your video and audio are working, you know how to screen share, and you have enough bandwidth to hot or join the video call.
  4. Make it easy for everyone to join the video meeting – While some employees are working from the office others might be working remotely. You will need a video conferencing solution that allows all employees to easily access the meeting.


 About the Author

Experience Audio Video has been serving Orange County and Area since 1999 for residential and commercial audio, video and security camera  installation services. 5 Star Yelp Ratings, Thousands of Referrals, there is not a better choice than Brian Chappell and the Experience Audio Video Team (License #804783). One phone call and you will know right away the difference in working with Experience Audio Video vs. others in the area. Contact us now at 714-744-4455 or for a Free Consultation.