conference room

Conference Room Technology for the Future You Can Have Today

conference room

Your conference room technology needs to be future-focused to ensure that your investment in it today won’t become an outdated waste in a year or two. The pandemic showed that office spaces must be flexible for sudden shifts to remote and hybrid working. As more offices offer remote working, at least part time, as an option, you need to have a conference room that will adapt to this trend.

Time-Saving Equipment

Today, up to 15% of the time in meetings goes toward setup of equipment for the session. Why keep wasting this much time when you can accomplish more during your conferences? Having equipment that quickly connects to computers, such as flip tops embedded in tables and other technological innovations to speed up the start of meetings.

One high-tech example of time-saving equipment is lighting settings connected to window shades. If your meeting room has a window that lets in sunlight, not having a cover for the window could produce a glare on your screen or cause distractions. With programmable lighting and window shades, you can set up a darkened space with the touch of a button that both dims the lights and lowers window shades. Instead of taking the time to manually close shades and turn off lights, you can accomplish the task in seconds.

Crystal Clear Displays in Your Conference Room

The clarity of conference room displays need to be crystal clear. All participants in the meeting must be able to see everything on the screen from any angle. LED projectors have become more affordable than they were in the past and produce clear displays from long-lasting equipment. Though the bulbs cost more to replace than standard projector bulbs, they last longer, making your investment a wiser choice for long-term use.

Crisp Audio

You never should have people unable to hear everything in the meeting room clearly. Poor audio wastes time. Good speakers are only part of having quality conference room audio, though. You must also have them placed strategically to ensure that every participant can hear the sound from them clearly.

Entrust the Future of Your Conference Room to the Technology Installed by Experience Audio Video Inc.

If your office is in Southern California, trust the experts in conference room technology at Experience Audio Video Inc. to upgrade your meeting space into a productive, future-focused collaboration zone. We have decades of work in the A/V installation business for commercial and residential customers. Contact us today to begin your meeting room upgrade.

 

Sources

https://commercialaudiovideoinstallationorangecounty.com/2022/02/04/why-your-conference-room-table-needs-flip-tops/

https://commercialaudiovideoinstallationorangecounty.com/services/

https://commercialaudiovideoinstallationorangecounty.com/contact/

https://www.viewsonic.com/library/business/wasting-time-meetings/

https://commercialaudiovideoinstallationorangecounty.com/

 




Conference Room

Find Out How to Optimize Your Office Conference Room

Conference Room

Unproductive meetings drain workers of motivation and job satisfaction. Even worse, bad time management during meetings keeps workers from focusing on tasks that require uninterrupted quiet. With 71% of senior managers reporting that meetings are inefficient and unproductive, you must make major changes to get more from your conference time. The best way to start is to optimize your conference room for better productivity.

Climate Controls to Maintain Focus

When a room feels too hot or too cold, people inside can lose focus as they try to think of ways to become more comfortable. Automatic climate controls that maintain the temperature inside the meeting space reduce the chances of distractions caused by discomfort. Plus, with systems connected to simple controls, you can make adjustments to the setting for the meeting room quickly, if necessary.

Quick Connect Flip Tops to Save Set-Up Time

Time spent finding connections for laptops to the projection or audio system wastes precious time in the meeting. Flip tops are connection sites located right on the conference table. These hubs have multiple options for connections, including ethernet, audio, video, and power.

If you want to allow multiple devices to charge during a meeting without using extension cords, you can choose to have several power flip tops integrated into the table. These options make setting up laptops for presenters and participants fast and simple.

Professionally Installed Audio and Video that Will Work When You Need It In Your Conference Room

Don’t try to install the projectors, screens, and audio in your conference room yourself. Professional installation ensures that everything is properly put into place, powered, and connected correctly. This professional installation also can come with setting up remote controls for audio and video systems to make operating these key components of meeting spaces simple.

Make Meetings Productive Again with Upgrades to Your Conference Room from Experience Audio Video Inc.

Your business needs to trust a company with a record of success in installing high-tech solutions for conference room productivity. Experience Audio Video Inc. has more than 20 years of installing equipment into commercial buildings and homes in the Southern California region. Contact us today to learn more about the solutions have for your conference room.

 

 

Sources

https://onlinelibrary.wiley.com/doi/abs/10.1002/hrm.20339

https://commercialaudiovideoinstallationorangecounty.com/

https://commercialaudiovideoinstallationorangecounty.com/services/

https://commercialaudiovideoinstallationorangecounty.com/contact/

https://hbr.org/2017/07/stop-the-meeting-madness

 

 

 


conference audio

Will You Still Need Upgraded Conference Audio and Video When Workers Come Back to the Office?

conference audio

If you think that all your workers will return to the office in 2022, you may need to reassess your prediction. In 2022, 90% of employers reported allowing hybrid working for their employees in knowledge-based positions. This would allow them to split their working hours during the week between their home and the office. By having part of your workforce at home, video conferencing will still be a requirement, hence, you’ll need to consider upgrading your conference audio and video equipment if you haven’t already.

Benefits of Upgraded Conference Audio and Video Equipment for Hybrid Offices

In a hybrid office, there will be days when you have workers at home with whom you need to meet. Having high quality A/V equipment in your conference room ensures that your meetings with remote workers will be clearly heard and understood. Plus, your in-office workers can easily collaborate with their colleagues through the conference room A/V system instead of relying on their personal or company laptops.

Perks of Upgraded Conference Audio and Video Equipment for Traditional Offices

The need to upgrade your conference room to high definition video displays and crystal clear sound is equally important for traditional offices. In today’s increasingly digital world, you need to have digital presentations to show your clients and workers. High-end A/V equipment in your conference room allows you to show the best possible version of your presentations, improving your communication abilities and showcasing your professionalism to clients.

A Future Investment in Your Office

When you want to invest in your office for future changes, integrating better conference audio and video is a good start. Changes in work habits will increasingly make remote work more desirable for employees. But you will still need to see and hear them as clearly during meetings as if they were in person. Better A/V equipment for your conference room is one way to invest in a workplace that will adapt to future changes.

Contact Experience Audio Video Inc. to Upgrade Your Conference Audio and Video for Your Return to a Hybrid or Traditional Office

Both traditional and hybrid offices will have people working in-person. Connect them with each other and with those working outside the office through video conferencing. To get the best clarity, you should upgrade to better conference audio and video equipment for your workplace. Contact Experience Audio Video Inc. to start the process of improving communications in your post-pandemic office.

 

Sources

https://hbr.org/2022/01/11-trends-that-will-shape-work-in-2022-and-beyond

https://commercialaudiovideoinstallationorangecounty.com/services/#conference-room

https://commercialaudiovideoinstallationorangecounty.com/

 


conference room audio

Benefits of a Dedicated Conference Room Audio System

When you host a meeting, you should set yourself up for success long before the gathering. One of the most important aspects of the discussion will be the conference room audio. You need quality audio to keep people on task and to avoid misunderstandings. Discover other perks of having a dedicating audio system installed in your conference room.

Downsides to Poor Audio Quality

If you are relying on your laptop speakers to deliver information in a meeting, you could have people not hear everything clearly. When the sound is garbled or too low, participants will fatigue during the meeting more easily because they are putting greater physical and mental effort into trying to discern the sounds. Good sound quality allows their bodies to relax and not lean forward. Their minds, too, can focus on the content of the audio instead of trying to figure out what the sounds are.

Better Participation

Everyone in a meeting can feel freer to participate when you have a dedicated conference room audio system. For instance, someone with a naturally quiet voice may not have their ideas or views heard. However, if you have microphones at each spot connected to the room’s speakers, they can speak and be heard clearly by everyone in the room.

Easier Connectivity

Many meeting presentations start on laptops. Presenters may connect the video only of their laptop to a projector and have their laptop speaker produce the audio for the presentation. This method does not work well because the audio and video may not sync or the audio could become unclear when the presenter has to turn their speakers to maximum volume. There is a better solution.

When connected to the conference room audio system, everyone has the ability to share videos, sound clips, and presentations from their laptops. They don’t need to worry about bringing separate speakers. The room’s audio system will amplify the sound to give the presentation its greatest effect.

Let Us at Experience Audio Video Inc. Create a Dedicated Conference Room Audio System for You

Don’t let another meeting fail due to poor sound quality. Contact us at our commercial services division of Experience Audio Video Inc. to get a professionally installed conference room audio system and bring productivity back to your meetings.

 

Sources

https://kudoway.com/blog/the-importance-of-audio-in-virtual-meetings/

https://commercialaudiovideoinstallationorangecounty.com/services/#conference-room

https://commercialaudiovideoinstallationorangecounty.com/2019/11/15/why-your-conference-room-needs-a-dedicated-sound-system/

https://commercialaudiovideoinstallationorangecounty.com/

 


conference room projector

About Conference Room Projector Light Sources

Thinking of getting a new projector installed in your conference room? The light sources will make a major difference in your options. Some have almost permanent light sources while others may need regular replacement. Which type of conference room projector is best for your meeting room? Find out more about the various light sources to narrow down the many choices you have for a projector.

Why Are Conference Room Projector Light Sources Important?

The type of light source in your projector makes differences in the model’s longevity and image quality. The operation of the unit is also impacted by the type of light source within the projector. How often your meeting room uses the projector and how long you need it to last will affect your decision about the type of light source inside the projector.

Types of Light Sources

A conference room projector can have one of three main sources of light – bulbs, LED, or lasers. The models that use these light sources also have three main price points that respectively go from lowest to highest for bulbs to lasers.

Bulbs

The first, bulbs are typically metal halide bulbs. These standard lightbulbs produce good enough image quality that they have frequent applications in home theater equipment. Plus, projectors that use bulbs tend to be more economical. The downsides are shorter life spans for the bulb and the heat produced during use. A fan typically cools the unit, but in a quiet room, the fan can become a distraction.

LEDs

Another type of light source is the light-emitting diode (LED). These projectors don’t generate heat during operation. Therefore, they are quieter since they don’t need cooling fans. They also last much longer than bulb projectors. The only downsides to these projector light sources are their replacement cost and brightness. Older models would not shine as brightly or show colors as vividly as bulbs. Upgrades in technology have allowed LED projectors to perform as well visually as bulb projectors. The replacement cost for bulbs is more expensive, though.

Laser

Laser projectors are typically not seen in conference rooms. These extremely bright light sources are most often used for outdoor projectors or very large screens. They tend to cost much more than other types of projectors. However, the light source lasts for the life of the unit.

Let Our Team at the Commercial Side of Experience Audio Video Help You Find a Great Conference Room Projector

Whether you know exactly the type of project you want or need help in choosing, contact us at Experience Audio Video Inc.Whatever type of projector you select for your meeting room, you can trust us at Experience Audio Video Inc. to professionally install it. We can also help you with other ways to upgrade your conference room to improve the quality of light, sound, and presentations.

 

Sources

https://www.projectorreviews.com/projector-light-sources/

https://commercialaudiovideoinstallationorangecounty.com/services/#conference-room

https://commercialaudiovideoinstallationorangecounty.com/2020/01/30/projectors-bulb-replacement-or-new-unit/

https://commercialaudiovideoinstallationorangecounty.com/2020/02/26/understanding-projector-technology-light-sources/

https://commercialaudiovideoinstallationorangecounty.com/

 


conference room table

Why Your Conference Room Table Needs Flip Tops

Are you setting up a new conference room or renewing an existing one? If you have simple, solid tables, you could be missing out on providing your employees with the tools they need to become engaged meeting participants. Conference room table flip tops should be part of your meeting space upgrade plans.

What Are Conference Room Table Flip Tops?

Conference room table flip tops provide a means of managing cables of those participating in the meeting while providing them with centralized power and network outlets. Some models also have access to audio and video connections to let participants share their laptop screens with others via the meeting projector. The flip tops hide the outlets in a recessed container under a lid until needed.

Why You Need Flip Tops in the Table

Today, meetings require participants to bring more than paper and pencil. In fact, everyone in the room might have their tablets or laptops running during the meeting to take notes or engage in interactive activities. Therefore, you will need to ensure that everyone has the power necessary to keep their devices running throughout the entire meeting. A dying tablet or notebook battery could cause someone to leave early or to lose focus. Flip tops ensure that each person has access to an outlet and network connection to keep working throughout the meeting.

Types of Flip Tops for Conference Rooms

There are many quality makers of conference room table flip tops. For instance, both Creston and Extron make these devices. Creston calls their line FlipTopv. Extron uses the term Cable Cubby. Both brands are among those that you may consider for your meeting room. Consult with an A/V professional to find the perfect solution for what your conference room and meeting participants need.

Improve Your Meeting Room with Help from the Commercial Services at Experience Audio Video Inc.

Whether you are creating a new conference room or want to integrate better technology into an existing meeting space, trust the commercial division of Experience Audio Video Inc. We will set up your ultimate meeting room for enhanced productivity and focus. Contact us today to start finding out more about our options, including conference room table flip tops and more.

 

Sources

https://media.extron.com/public/download/files/brochure/cable_cubby_series_verD.pdf

https://www.crestron.com/getmedia/084b3f0c-cb00-4302-a9fa-b465cd98ad33/pb_crestron_fliptops_brochure

https://commercialaudiovideoinstallationorangecounty.com/

https://commercialaudiovideoinstallationorangecounty.com/services/#conference-room

https://commercialaudiovideoinstallationorangecounty.com/2020/06/24/conference-room-table-flip-tops/

 

 


conference room lighting

The Importance of Conference Room Lighting

Conference room lighting is more important than you think. Meeting participants can have their attention span, memory retention, and mental alertness all impacted by the lighting level in the room. Science backs these connections, making the investment in better lighting for your conference room a sound one.

Attention Span and Lighting

The brightness level of conference room lighting has a direct connection to the attention span of those in the space. A study of various levels of LED lighting showed that to enhance attention, use the brightest light. The study showed attention was best at 1000 lx (lumens per square meter). Though attention peaked when participants were in the brightest light, it did not produce the best mental performance.

Long-Term Memory and Lighting

For long-term memory retention, the same study showed that moderate lighting of 400 lx was best, compared to 300 lx, 500 lx, and 1000 lx. This level of lighting created the best for long-term memory retrieval. Therefore, if you want meeting participants to remember what happened in previous discussions, turn down the lights.

As light’s illuminance level increased, participants’ attention also rose. Hence, 400 lx provides better attention than 300 lx. Therefore, you should find a good balance between high illuminance for attention and moderate levels for memory recall.

Mental Alertness and Lighting

Alertness and lighting are also connected. Light exposure connects to the level of tiredness people feel. For instance, darkened rooms promote sleepiness because the brain associates the conditions with nighttime. A study of lighting and alertness in the office showed that workers who had overhead or desktop circadian stimulus lights were more alert throughout the day, felt more energetic, and reported less sleepiness. You might consider lighting in your conference room or areas of the office that produce bright daylight luminance to keep workers alert and on task.

As an alternative, you may consider integrating colors and colored lights. Saturated blue colors help to boost alertness. Red colors can act as strongly as a cup of coffee to wake up people. Bright reds are also great for stimulating ideas. Blues help people relax. Harness this evidence by shining colored lights onto a white wall in your meeting room, which will “paint” the wall with the colors. This lets you quickly create the ideal atmosphere for your meeting.

Choose Experience Audio Video Inc. to Create Your Conference Room Lighting to Optimize Attention and Retention

With Experience Audio Video, Inc., you can set up conference room lighting options to adjust the brightness in the room at the touch of a button. Let us create lighting systems to help you have more productive, better focused employees during meetings. Contact us today at Experience Audio Video Inc. for commercial services.

 

Sources

https://www.lrc.rpi.edu/programs/lightHealth/LightAlertness.asp

https://www.hindawi.com/journals/ijo/2020/8652108/

https://commercialaudiovideoinstallationorangecounty.com/services/#conference-room

https://commercialaudiovideoinstallationorangecounty.com/

 

 


hotel av systems

Improve Your Hotel AV System to Attract More Events to Your Property

The pandemic struck the travel and hospitality industries hard. However, the final week of 2021 showed a silver lining to the cloud with occupancy rates and per-room revenues both higher than in 2019 for that same week. Take this upward trajectory and leverage it to continue your growth by upgrading your hotel AV system to attract events to your property.

Upgrade Your Hotel AV System in the Conference Room for Corporate Visitors

If you have a meeting room or ballroom that goes unused, upgrading the audio and video systems in the spaces can attract corporate visitors who want to host meetings at your property. Better AV systems allow for clearer sound and video when individuals host meetings that have video components.

Alternatively, participants can connect with each other and remotely access webinars in other locations. This scenario is ideal for corporate training or other events that require collaboration among participants that in-person sessions offer.

Your property cannot benefit from renting out your meeting space for these types of events, though, if your hotel AV system cannot provide clear audio and video. Upgrading can help you to increase this source of revenue for your property.

Improve the AV System in Your Ballroom to Bring in More Events

Your hotel’s ballroom can become a site for wedding receptions, quinceaneras, birthdays, retirement parties, or other events. All these gatherings rely on good audio for music. Plus, some may want to use a microphone to address those in attendance. Video may be a component of some events, too. When you have a high-quality AV system in your ballroom, you never have to turn down events that require such equipment.

Boost the Hotel AV System in Your Lobby and Bar to Offer Premium Relaxation for Guests

Your lobby is another important area of your property to consider for upgraded AV equipment. A clear audio system with soothing music promotes relaxation. While video screens can show local attractions and provide information about your hotel’s amenities.

If your property has a bar or restaurant, you can also show sports events in the dining area and entice locals to stop by your property for dinner and to share the experience of viewing live sports with others. Video quality is essential for these types of events. You want high-definition screens so those in the restaurant or bar can clearly see everything. They should also feel that leaving their home to see sporting events at your property was worth the trip. It will be if you have HD TVs in your bar or restaurant area for event watching.

Contact Experience Audio Video Inc. for the Upgrades Your Hotel AV System Needs to Bring in More Visitors

Start hosting meetings, conferences, parties, wedding receptions, and much more with improved sound and video in your conference room, ballroom, and lobby. Contact us at Experience Audio Video Inc. to provide your property with the upgraded hotel AV system you need to attract events.

 

Sources

https://www.cvent.com/en/blog/hospitality/hotel-revenue-generating-ideas

https://www.hotelmanagement.net/operate/us-hotels-end-2021-strong-final-week

https://commercialaudiovideoinstallationorangecounty.com/services/#bar-and-restaurant

https://commercialaudiovideoinstallationorangecounty.com/services/#conference-room

https://commercialaudiovideoinstallationorangecounty.com/

 

 


conference room

Why You Still Need a Conference Room in an Era of Remote Meetings

Despite the rise in remote work, conference space for in-person collaboration remains essential for keeping employees connected. In fact, meeting rooms can become important components of the new hybrid office that brings together in-office and remote workers. Among company leaders surveyed in 2020, 66% reported thinking about updating their offices for hybrid work. If you find yourself in this group, an easy place to start is by upgrading your conference room.

The Importance of a Huddle Space in Your Conference Room

Your workers still need to collaborate on projects. Brainstorming requires interactive efforts. The more interaction among participants, the more productive the sessions can be. Individuals who produce an idea can have it improved upon by others in the group. Ideas that do not have initial popularity may evolve through group discussion into more feasible plans.

Plus, the ability to talk to coworkers during the interactions can promote valuable team building, which is difficult to do with hybrid offices. Even if some of your workers don’t come to the office daily, they can still be part of meetings through conference room huddles that use video meetings and collaboration among those in the office.

Upgrade Audio and Video for Hybrid Meetings

To make conference rooms better for huddles with remote and in-office workers, you need to upgrade the audio and video for the room. Poor quality AV equipment wastes meeting time when people cannot hear each other or be heard. HD video ensures that all images are clearly seen by everyone. High quality audio provides crystal clear sound for those in the conference room and those calling in remotely.

Encourage Collaboration from Anywhere with Your New Conference Space

High quality AV equipment in your meeting room encourages collaboration among all workers, regardless of their location. However, for those who work from the office, they should still have a place to meet in person, which is why your conference space is still essential in the era of hybrid offices and remote meetings.

Reach Out to Us at Experience Audio Video Inc. for the Upgrades You Need to Create a Hybrid Conference Room for the Remote Era

Make the modern upgrades to you conference room to encourage hybrid collaboration with those working in the office and those working from home. Start your upgrades with a call to our commercial division at Experience Audio Video Inc. We specialize in helping businesses choose the right conference room upgrades to meet their evolving needs. Don’t leave your at-home workers behind. Start with creating hybrid work spaces for all workers to collaborate.

 

Sources

https://www.microsoft.com/en-us/worklab/work-trend-index/hybrid-work

https://commercialaudiovideoinstallationorangecounty.com/

https://commercialaudiovideoinstallationorangecounty.com/services/#conference-room

 


projector types

Projector Types for Your Conference Room

Thinking about a projector for your conference room? There are many options to choose from – DLP, LCD, LCoS, Laser, and LED. How you will use the projector is one way to select the right option. However, if you need help, you can always get advice from a professional audio and video installer.

Projector Types: Digital Light Processing (DLP)

The two most common types of projectors on the market for years were DLP and LCD. DLP projectors use one or three chips to create the images. These projectors are best for movies because they produce clear, sharp images. In fact, movie theaters use three-chip DLP projectors for their improved response to image changes and brightness.

Projector Types: Liquid Crystal Display (LCD)

LCD projectors are not as bright as DLP varieties. However, these projectors produce deep blacks. Plus, their general brightness makes them ideal for showing graphs or other static images common in business meetings. Thanks to innovations in the field, LCD projectors can be more efficient than their older counterparts by twice as much, per researchers. Such innovations also allowed for the development of energy-efficient LED-based projectors.

Projector Types: Liquid Crystal on Silicon (LCoS)

LCoS projectors produce the deepest blacks possible. Plus, they provide a high-contrast ratio for high-quality images. However, these screens are not ideal for showing fast motion, which they can blur. Plus, if you have an exceptionally large screen, these projectors may not produce enough brightness to display images properly.

Projector Types: Laser

Laser projectors have the longest lives of all types of projectors. Instead of a bulb, these projectors use a laser with either an LCoS or DPL engine. The results are consistent light from the projector for the device’s life. Plus, they have an extremely quiet operation for conference rooms that demand absolute silence.

Projector Types: LED

LED projectors are quiet to run, like laser models. Plus, they last for tens of thousands of hours. These projectors are very energy efficient, operate without excessive heat output, and power up and down quickly. Lastly, you never have to replace bulbs with LED projectors.

Contact Experience Audio Video, Inc. for Conference Room Projectors and Installation

The many options you have for projectors shouldn’t overwhelm you. Get expert advice on the best one to choose and professional installation from us at Experience Audio Video, Inc. Contact us today to find out how to upgrade your conference room’s video system.

 

Sources

https://www.sciencedaily.com/releases/2012/07/120716124750.htm

https://commercialaudiovideoinstallationorangecounty.com/services/#conference-room

https://www.electronichouse.com/smart-tv/buying-guide-types-of-video-projectors/

https://commercialaudiovideoinstallationorangecounty.com/